Wholesale and distribution software for Indian trading businesses
A trading business lives on two numbers: what it is owed, and what it is holding. Most software is good at one of them. The point of running both in one ledger is that the document which changes your stock is the same document that changes your receivables.
General trading, wholesale and distribution
This is the broadest of the three shapes: FMCG, hardware, electricals, packaging, building materials, agri inputs — any business buying in quantity and selling on to other businesses, usually on credit, usually against an order.
- Wholesalers selling B2B on credit terms, with a long party list
- Distributors covering a territory through salesmen taking orders
- Trading companies where the same party is sometimes a customer and sometimes a supplier
- Businesses running one warehouse now and expecting two later
- Companies whose GST exposure spans more than one state
The parts a trading business leans on
Party ledgers that are real accounts
Every customer and supplier is a chart-of-account ledger, so a party on both sides of the business is one record, not two that need reconciling.
Credit visible as it happens
Voucher Info shows today's sales, collections, payments, receivables and payables live rather than at month end.
Orders, challans and GRN
The paperwork between a deal and an invoice is recorded, so what was promised and what moved are both answerable.
Stock where it actually is
Warehouses hold their own stock, with transfers recorded as movements rather than adjustments.
GST that follows the branch
Each branch carries its own registration, so inter-state and intra-state treatment is resolved on the transaction.
Price lists and discount schemes
Available on the Platinum plan for businesses running structured pricing across a territory.
A week in a trading business
Orders come in
Sales orders record what was agreed before anything moves, so there is an open order book rather than a pile of notes.
Goods go out
Picked from a warehouse, dispatched on a delivery challan, invoiced with the branch's tax treatment applied.
Money comes in
Receipts post against party ledgers; the Banking module reconciles them against the bank statement rather than by eye.
You find out where you stand
Reports run per branch and consolidated over whichever modules you have enabled.
Start with the ledger, add the rest when it hurts
Most trading businesses do not need everything on day one, and buying it anyway is how implementations stall. The pattern that works is to go live on the core ledger and whichever one module is currently costing the most time — usually Inventory Control or Orders & Goods Movement — and add the others once the team is comfortable.
Because add-on modules provision into the existing company database, adding Banking in month six or Retail/POS the following year is an incremental step rather than a second implementation. Each company's database only carries the schema for the modules it has enabled, so an early setup does not carry the weight of features nobody switched on.
Why the chart of accounts matters more than it sounds
Ask a trading business where its customer list lives and the answer is often “in two places”: a party master in the billing system, and a set of ledger accounts in the books, joined by somebody's diligence. It works until a party is added in one and not the other, or until the same party exists twice under slightly different spellings.
Easyy Accounting ERP does not have two lists. A customer or supplier is a ledger account in the chart of accounts, so the outstanding balance you see against a party is the ledger balance rather than a figure derived from it. There is nothing to reconcile because there is nothing separate to reconcile against.
For a trading business this matters most in two places: when a party is both customer and supplier and their net position is the thing you actually care about, and at the year end, when the debtors list has to agree with the books without anyone adjusting one to match the other.
Questions we get asked
Can the same party be a customer and a supplier?
Yes. Parties are ledger accounts in the chart of accounts, so a party on both sides of the business is a single record rather than two lists that have to agree.
Do we get a live receivables position?
Voucher Info shows today's sales, purchases, collections, payments, receivables and payables in real time.
Can we record orders before dispatch?
Yes, through the Orders & Goods Movement module: sales and purchase orders, delivery challans and GRN.
What if we open a second warehouse?
Stock is held per warehouse and transfers are recorded as movements. Adding a warehouse or a branch does not require re-implementing.
Do you handle price lists and discount schemes?
Price Lists & Discount Schemes are part of the Platinum plan.
Is this only for businesses selling in India?
The primary market is India, but branches can carry UAE registrations too, with the correct treatment applied branch by branch.
Start with the part that hurts
Tell us whether it is purchase entry, stock or collections, and we will demo that first rather than everything.
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