Easyy Accounting ERP by industry: distribution, retail, hotels and dealers
The ledger underneath is the same for everyone. What changes from one business to the next is which modules earn their place, and which details the software has to be fussy about: batches and licences for one, a tape chart for another, a machine's serial number or a sheet's square feet for a third.
Six kinds of business, one set of books
Most customers we set up are one of these six, or two of them at once. Where they differ is in what goes wrong when the software is not built for them.
| If your business is… | The thing that hurts | Start here |
|---|---|---|
| A pharma or medical distributor | Batches, expiry dates, MRP and party licences: the details that are fine until one is missed. | Pharma distribution → |
| A wholesaler or general trading business | Credit, orders, delivery challans and a party list that has to stay in step with the ledger. | Wholesale & distribution → |
| A retail counter that buys in bulk | Speed at the till, and a day's takings that has to agree with the books without a nightly reconciliation. | Retail billing → |
| A hotel or guest house of 10 to 60 rooms | Advances, folios, night audit and a restaurant, all of which have to end up in the same accounts. | Hotels & guest houses → |
| A photocopier or printer dealer | Machines out on contract, meter readings to bill and service calls to answer on time. | Photocopier & printer dealers → |
| A plywood, board or hardware dealer | Stock in sheets, quotes in square feet, cutting charges and the carpenter's commission. | Plywood & hardware → |
The parts that do not change
Whichever of the six you are, the same foundations apply, because they are the core modules every company is provisioned with.
A real party ledger
Customers and suppliers are chart-of-account ledger accounts, so a party who is both does not need two records.
Branch-level tax
Each branch carries its own country and registration, so GST or VAT follows the branch rather than a company-wide setting.
Role-based access
Rights per role and per module, with an automatic audit log on every insert, edit and delete.
Its own database
Every company is provisioned a dedicated database rather than a filtered slice of a shared one.
Modules, not bundles
You are provisioned what you need and can add the rest later without re-implementing.
Reports across all of it
Reporting runs over whichever modules are enabled, per branch and consolidated.
Working out which shape you are
Describe the goods
Whether stock needs batch and expiry, a serial number or a sheet size decides which inventory settings sit at the centre of the system.
Describe the customers
Selling on credit to other businesses pulls in orders and challans; a counter pulls in POS; rooms, contracts or square-foot quotes pull in the matching industry module.
Describe the locations
One branch or several, in one state, several states or two countries, decides how much of the multi-branch machinery you switch on.
Get a scoped quote
The demo ends with a module map and a recommendation rather than a generic price list.
Industry modules on one ledger
Some of these pages describe settings on the core system, and some describe modules built for one trade. A pharma distributor and a hardware wholesaler run on the same core with different inventory rules. A hotel adds a front desk, folios and a night audit; a copier dealer adds machine cards, contracts and a service desk; a plywood dealer adds board sizes, area pricing and referrer commission.
What none of them gets is a separate product with separate books. The industry module posts into the same ledger, the same stock and the same tax reports as everything else, so the accountant closes one set of books whatever the business does.
The practical consequence is that changing shape later is cheap. A wholesaler who opens a counter, or a hotel that starts selling to other businesses, adds a module rather than moving to a different system. If two of these pages describe you, that is the common case.
Questions we get asked
What if our business is two of these at once?
That is common: a distributor with a retail counter, or a hotel with a restaurant. The modules are not exclusive; you switch on both and they share one ledger and one stock position.
Are the hotel, copier and plywood pages separate products?
No. They are industry modules and settings inside the same Easyy Accounting ERP, posting into the same accounts, stock and tax reports as the rest of the system.
We are not in any of these six. Is it still relevant?
Possibly. The core ledger suits most businesses that buy and sell goods or services. The honest answer comes from a demo rather than from this page.
Does the industry change the price?
The price depends on the modules you switch on, including any industry module, and on your branches, not on the industry label itself.
Can we start in one shape and grow into another?
Yes. Add-on modules provision into your existing company database, so opening a counter or a second branch later does not mean starting again.
Tell us which shape you are
Ten minutes on what you sell, where you hold it and how you get paid is usually enough to scope the modules.
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