Hotel management software for small and medium hotels in India and the UAE
The front desk, the restaurant, the banquet hall and the accounts in one system. Folios, restaurant bills and tax invoices post to the same ledger, so the owner's morning figures are the ones the accountant closes the month with.
Hotels of 10 to 60 rooms that run their own books
For the independent property: big enough to need a tape chart, a night audit and credit accounts, too small to want three systems reconciled every night.
- Independent hotels, business hotels and guest houses of 10 to 60 rooms
- Properties with a restaurant, room service or a banquet hall
- Hotels billing companies and travel agents on credit
- Owners who are not at the front desk every day but want the day's figures every morning
From the booking to the books
The hotel module runs on the same accounts, stock and counter billing as the rest of Easyy Accounting ERP.
Tape chart and reservations
Rooms by type across 7 to 30 days. Drag to book, move, change room or extend a stay, with overbooking checked.
Advances, deposits and refunds
Cash, UPI, card or bank. The advance moves to the folio at check-in and is set off at checkout; refunds never exceed what is held.
Front desk and registration card
Check-in, check-out, room moves and changed departures. The registration card prints with every guest on the stay.
Folios and billing windows
Up to four billing windows per stay, each with its own payer. Checkout raises one invoice per window.
Housekeeping board
Clean, dirty, inspected or pick-up for every room, attendants assigned from a phone, and a discrepancy report.
Night audit
Checks first, then one run posts the room nights and charges and rolls the date. A printable pack shows occupancy, ADR, RevPAR and payments.
Groups, city ledger and agents
Room blocks with a release date and a rooming list. Company and agent accounts with credit limits, ageing and statements; agent commission posts in one journal.
Banquets and events
Halls and menu packages, enquiry to booking with a clash check, a printed event order and one final invoice.
Maintenance
Work orders on a room or an area, rooms taken out of order until fixed, and repeat jobs on a schedule.
Restaurant and recipe costing
With the Restaurant module, restaurant bills go to the room folio, each dish has a cost per portion and food-cost %, and ingredients leave stock as dishes are billed.
Guest profiles
VIP and blacklist flags, preferences, past stays and ID documents. A blacklisted guest cannot be booked.
Owner's daily flash
One report for the morning: occupancy, ADR, RevPAR, revenue, collections and the same day last year, on screen, in print or in Excel.
The guest's side of it
WhatsApp guest journey
Booking confirmation, a pre-arrival message with the web check-in link, and a review request are each sent from the booking in one click. The checkout bill goes automatically as a PDF once WhatsApp is set up and the guest has agreed.
Web check-in
The guest opens a secure link, fills in their details and uploads an ID. Nothing reaches the guest record until the front desk accepts it.
One stay, start to finish
Book and take the advance
Drag the stay onto the tape chart, take the advance and send the confirmation.
Check in
Web check-in details are accepted, the registration card is printed, and the advance moves to the folio.
During the stay
Charges land on the right billing window, and night audit posts each night.
Check out
One invoice per window, with the advance set off. Company stays go to the city ledger, and the bill goes to the guest.
Next morning
The owner opens the daily flash; the accounts already hold every posting.
The same front desk, two tax systems
The country is set on the branch, so a group with a property in each country runs both from one login.
| India | UAE | |
|---|---|---|
| Tax on rooms | GST on the room tariff, worked out per room per night from the tariff, at the rates you confirm with your CA. | VAT at 5% on rooms, food and services. |
| Invoices | GST tax invoices showing GSTIN, in INR. | VAT invoices showing TRN, in AED. Arabic interface; invoices print in Arabic or English. |
| Fees and charges | — | Service charge, municipality fee and tourism fee set per property, as a percentage or a fixed amount per room-night, so your emirate's rules can be entered. Dubai starting values are included, switched off until your accountant confirms them. |
| Guest records | Form C details for foreign guests captured, printed and tracked until you mark them submitted on the government portal. Police / guest register in print and Excel. | Guest register in print and Excel. |
| E-invoicing | — | Hotel invoices join the UAE e-invoicing queue. |
Not switched on yet
Listed so you know what is next, not as something to buy today.
- Channel managerComing soonRates and rooms kept in step with Booking.com, MakeMyTrip, Agoda, Expedia and other OTAs.
- Online booking engineComing soonBook on your own website, with pay at hotel or pay online.
- Setup wizardComing soonA guided first setup of rooms, rates and taxes.
- Nightly owner summary on WhatsAppComing soonThe day's figures sent to the owner after night audit.
The honest boundary
Form C and the police register are prepared for you, but filing on a government portal is done by you. OTA statements are not imported: the amounts are typed in from the statement. IDs are uploaded, not scanned and read. Apart from the checkout bill, WhatsApp messages are sent by your staff, not by themselves. Tax rates, levies and their treatment should be confirmed with your own CA or accountant.
Switching software? We move your data for you.
Don't re-type a single master. We bring your existing data across, check every figure with you, and only then do you start billing.
Coming from Marg? We read its own exports directly. From Tally, Busy or any other software, we load your data through simple Excel templates we help you fill.
Questions we get asked
Can we take advances by UPI and refund them?
Yes. Advances and deposits are taken by cash, UPI, card or bank, carried to the folio at check-in, and refunded only up to the amount held. A cancelled booking can keep a retention charge.
Does it run the restaurant as well?
Yes, with the Restaurant module. Restaurant bills can go to the guest's folio, and recipe costing shows the food cost of every dish.
Do you connect to Booking.com, MakeMyTrip or Agoda?
Not yet. The channel manager and the online booking engine are coming soon. Today, OTA bookings are entered at the front desk and OTA commission is settled through the agent account.
How are GST and UAE fees handled?
In India, GST on the room is worked out per room per night from the tariff. In the UAE, VAT applies and the service charge, municipality fee and tourism fee are set up per property. Confirm the rates with your own advisor.
Do we need the whole system, or just the hotel part?
The hotel module runs on top of the same accounts as everything else, so the books come with it. We will quote the modules your property actually needs.
Walk one booking from advance to checkout
Tell us your rooms and room types, and we will take a booking through check-in, a restaurant bill, night audit and the final invoice.
Book a demo